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EkiBeki Partners form- event related

1. The partner form will be reviewed and will allow us to make our shortlists before any event


  1. Payment must be paid within 5 days of date mentioned, if relevant. 

  2. EkiBeki reserves the right to allocate the table to another partner if full payment is not completed within 5 days.

  3. All booking and payment for the booths are non-refundable.

3. Spillover or sharing of table space is strictly prohibited.

4. Please bring your own tablecloths and decorative items.  



  1. You are not allowed to sell items that are not stated in the registration form. 

  2. You need to ensure that you have the necessary permits and/or licensing and follow any legal requirements or safety regulations when operating your business at the Event. If applicable, you shall be responsible for obtaining the necessary approval from the local municipal council and any other relevant authorities to conduct your business at the Event and you will comply fully with their requirements.

  3. You shall indemnify EkiBeki against all claims, actions, penalties or damages imposed by any authorities arising from any contravention of their requirements.

  4. Any cancellation or restriction made or imposed by the authorities affecting your operation at the Event shall be entirely your  liability.

6. Table allocation will be at EkiBeki discretion. You must arrive at least 30 minutes before your allocated time. Late entries will be denied and no refunds allowed. Kindly ensure tables are cleared within 30 minutes after allocated time.


You indemnify and shall keep indemnified EkiBeki and its respective officers, agents and employees against all claims, damages, liabilities, costs and expenses (including any reasonable legal costs and expenses) arising out of, in connection with, or incidental but not limited to:

  1. Any breach by you of the terms and conditions herein

  2. Any claim made relating to any equipment supplied by EkiBeki

  3. Any loss, theft or destruction of hardware and other tangible goods, or for any injury, including death to employees, agents, or representatives

  4. Any damage of any nature for any action or omission by EkiBeki

  5. Any claims, injuries, or damages arising from the operation of your business 

  6. Any such claims, demands, or actions brought by third parties, including attendees, participants, or any other individuals, arising out of your actions, omissions, or negligence

8. You are solely responsible for your own exhibit material and products, and should insure equipment from loss and damage from any cause whatsoever.

9. Please ensure that your booths/counters are manned at all times to avoid theft. EkiBeki and its agencies will not be held responsible for any loss or damage of items at your booth/counters.

10. EkiBeki strongly encourages you NOT to leave any stocks, hardware and valuable items at the Event space overnight. Such items should be brought back by you or your crew/staff. However, EkiBeki only maintains a general surveillance of the outer area of the booth/counters.

11. Please ensure that you follow strict sanitation practices, including regular cleaning of the Event area, handwashing facilities for attendees, and provide hand sanitizers.

12. DAMAGE TO PROPERTY – You shall be wholly responsible for any damage(s) caused within the premises of the exhibition centre, directly or indirectly by the operation of the Event and if such damages occur, you shall be liable to pay for the repair and refurbishment of the damaged item, fixture or fittings.

13. Use of Common Areas, Public Walkways and Overhead Rigging – No signs, decorations, banners, logo projection, advertising matter or special exhibits will be permitted in the public walkways, overhead spaces and passageways without written consent from IBU.

14. EXCLUSION OF LIABILITY - Neither EkiBeki nor any of its agents, affiliates, representatives, successors or assigns will be responsible for any loss or damages arising out of the performance or non-performance of its obligations under this Agreement, even if EkiBeki has been notified of the possibility of such damage arising. 

15. CLEANLINESS – EkiBeki requires that you keep the Event area clean and free from dirt and rubbish and keep all trash in proper receptacles. Any failure on this part will be liable to a penalty. You are NOT allowed to post, display, affix, paint, place, or otherwise exhibit or install any signs, placards, banners, nameplates, posters, advertisements, etc. out of the area allocated to you and without the prior written consent of EkiBeki. EkiBeki reserves the right, where EkiBeki sees fit, to relocate and/or remove any items that may be an obstruction to the traffic or the operation of businesses within the premise and billed to you for any charges incurred during removal of these items. EkiBeki will not be held responsible for any damages occurred during the relocation/removal of any of these items. 


  1. You are to inform EkiBeki in advance the arrival time of all bulky/heavy items.

  2. You are required to provide your own manpower and appropriate equipment necessary for the proper transport, setting up and removal of your exhibits

  3. You shall comply with EkiBeki’s instructions as regards to suitable delivery / removal times, proper access routes and other safety measures deemed necessary by EkiBeki

  4. You shall ensure no dragging or haphazard throwing of the materials on the floor during setting up or dismantling stage.  You are required to bring and use youtube own tools/equipment and ladders, etc during setup and tear down 

  5. To avoid scratches on flooring, you must provide protective covering (e.g. needle-punch carpet) when setting up partition/promotion booths without floor rubber studs

  6. If scratches occur, you are liable for the polishing cost. If scratches are beyond repair, replacement cost of flooring will also be charged and payable by you.

  7. All materials/ exhibits are to be brought in using the loading bay and the service corridor, unless prior permission is obtained from the licensor otherwise

  8. All waste must be disposed at the main refuse chambers and not in waste receptacles located around the exhibition centre. A penalty of Rs. 1500.00 will be levied for each occurrence of improper disposal

17. EkiBeki will not provide any storeroom to the Event for storage usage unless a special arrangement is agreed and approved by EkiBeki.

18. Covid-19  - All vendors and respective staff must adhere to the Indian Government's SOP

19. It is the responsibility of you and your representatives to adhere strictly to all guidelines issued by EkiBeki for effective management of the event, failing which a penalty will be imposed upon you. The Penalty Charges List is available upon request.

20. TERMINATION – EkiBeki has the right to terminate this Agreement immediately by providing written notice to you with no refund if:

  1. You are affected by an Insolvency event;

  2. You commit a material breach of this Agreement;

  3. You intent to terminate this Agreement less than 45 days prior to the Event and is unable to find a replacement within 24 hours' notice.

  4. You engage in conduct that, in the reasonable opinion of EkiBeki, reflects unfavorably on the goodwill, good name, reputation or image of the Event or the Management.

  5. Event postponed/canceled within 14 working days before the Event date

  6. You face any legal matter from any external party due to infringement of policies/contract/agreement

  7. You fail to ensure cleanliness of the Event area at all times.

  8. You fail to vacate after the Events ends as stipulated in the Agreement, IBU will impose a penalty of RM100 per day due to the delay in handover of the Event area


  1. EkiBeki reserves the right to cancel, postpone or alter the dates or number of days of the Event at any time deemed necessary by EkiBeki (unless under extenuating circumstances, IBU will endeavor to give advance notice) without being liable to you.  EkiBeki shall not be held responsible for any loss suffered by you directly or indirectly caused by the cancellation or postponement of dates for whatever reason whatsoever.

  2. EkiBeki reserves the right to vary, cancel, or determine the duration or relocate your space to another location whenever EkiBeki deems necessary with seven (7) days written notice to you. 


  1. You agree to help promote the event to our mutual benefit, in inviting your own network, via social media or otherwise. EkiBeki will provide you with a kit for your use, with graphics and images provided by EkiBeki's Marketing Team for your social media promotions or shout outs related to the Event. You can publish your own graphics within the guidelines stated in our designs.

  2. You acknowledge that the graphics or images provided by EkiBeki's Marketing Team are the exclusive property of EkiBeki and are protected by intellectual property laws. You shall not claim ownership or authorship of these graphics or images, nor shall they transfer or sublicense them to any third parties

  3. In the event that EkiBeki’s Marketing Team updates or provides new graphics or images during the course of the Event, You agree to promptly cease using any previous graphics or images and replace them with the updated or newly provided ones.
  4. Any unauthorized use, modification, or distribution of EkiBeki's approved graphics or images by you may result in legal action and the termination of your participation in the Event, without any liability on the part of EkiBeki.


  1. If the Event area or any part there of shall be destroyed by fire, lightning, riot, civil commotion, tempest, war or any unforeseen cause so as to become unfit for occupation or use, EkiBeki shall not be bound or compelled to rebuild and reinstate such part of the Event Area 

  2. Neither Party will be liable to the other for any breach or failure to perform any of its obligations under this Agreement where such breach of failure is cause directly or indirectly by war, civil commotion, hostilities, strikes, lockouts, acts of God or any cause of causes beyond that party's reasonable control. Should either party is or is likely to be, affected by such cause, it will immediately notify the other party of the occurrence of the relevant event and will use all reasonable endeavors to overcome or mitigate the effects thereof


EkiBeki reserves the right to change or modify any of the Terms and Condition herein or any policy or guideline of the Websites, at any time and in our sole discretion.

All Terms and Conditions of EkiBeki Association Website are applicable herein.

EkiBeki reserves the right to display Partners's information provided (profile name & photos, mobile number, store name, business logo, products pictures and others) visible to public. 

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